Leo District 413-Zambia: DP Report to second council meeting

Friday, August 1, 2008

DP Report to second council meeting

DISTRICT PRESIDENT’S REPORT TO THE SECOND COUNCIL MEETING

HELD ON 8/11/08 IN KAFUE

At Highway Park Lodge

INTRODUCTION

The Cabinet officials present, the DCC-Leos, Leo advisors Lions present, Leo club presidents fellow Leos, prospects and Guests. I warmly welcome you to the Second Leo Council meeting for this Lionistic year. It is an honor and privilege to be working with you as service providers and community volunteers and I am greatly humbled by your presence at this meeting .

I would like to thank Leo Club of Kafue and there sponsoring Lions for Hosting this meeting.

Leo District

The district has continued to face attrition in numbers of both clubs and membership. That the first Leo club for district 413- Zambia is non- existent makes sad readings. I hope by the end of this meeting we will be able to strategize on strengthening the existing Leo clubs and find ways to either charter or revamp the old Leo clubs.

I am well aware of the activities undertaken by the Leos from Kafue who are at Evelyn Hone in pushing for a reestablishment of a Leo club at Evelyn Hone College.

I would also want to commend the clubs that have continued to render service to the community, whose experience as such will be subject for discussion today not to frustrate but as a learning point for other clubs to enhance their community participation and thereby mark our existence in our respective communities.

Membership

We are currently as of the data collected by the first council meeting, are 152 Leos strong with Jacaranda and Monze yet to submit their Membership roll to the district. These are from the nine (9) Leo Clubs that are active. A lot more is to be done to help push the district membership upwards. It is in this respect that as the district are trying to hold a Leadership training workshop where, among issues to be discussed, will be membership growth.

DUES: may the clubs please be reminded that in order for the district to function effectively, you have to pay dues. If you are observant, the district treasurer presented a budget outlining our various sources of funding, district dues was one of them. So far only UTH Leo club has managed to not only pay but cleared dues for the whole lionistic year.

Visitations

As the District we have managed to visit all the clubs in Lusaka except for Chainama. A lot of challenges faced by these clubs were identified some discussed with the affected clubs.

Problems Identified included lack of orientation of the new club officers by the out-going executives, no proper handover was given.

Leos need to be well informed if we are to effectively reach out to our communities. We are to understand who we are, what our core value is and what our motivation is for doing community service if we are to be relevant and attract quality and large membership.

We are yet to visit clubs outside of Lusaka resources allowing.

We had the privilege to attend, under invitation, Leo District 412’s council meeting, with 2 Leos from UTH, Mwape and Sarah. The experience was quite enriching and worth while, we remain indebted to the hospitality accorded to us while in Zimbabwe.

The Leos from District 412 have expressed interest in attending our Leo conference.

Projects and activities/ calendar

I’d like to apologies on behalf of my executive for not carrying out any scheduled projects, however we are doing everything possible to have them done.

The Projects that have reached an advanced stage include:

Donation of Medical supplies and having a medical camp to st. Agnes’s community clinic in Ibex hill- Materials sourced through Doctors outreach care.

Donation of a computer to Jack ceccup Community school- sourced through Doctors outreach Care.

To hold a Leo Leadership training workshop on 29^th November 2008. Venue to be communicated

To Undertake donation of clothes for Christmas to an orphanage or home Yet to be identified- clubs will be required to contribute the clothes to donated.

We are keeping our fingers crossed as we source for funds for sponsorship of the world AIDS day commemoration activities from NAC and ZNAN.

We assisted lions club of kabulonga in their Medical camp at Kayosha and also participated during the Sight week activities by helping in the Medical Camp at Arcades Shopping Mall.

We have as a district endeavored to attend, when informed and where time and resources allowed, Club projects, such as UTH Leo club’ donation of clothes in Mandevu, and of assorted items to children’s cancer ward at UTH and Roma Leos donation of clothes to omega orphanage.

In line with the concerns raised over the Leo conference, we as the district have decided to have a joint 3^rd council and 23^rd Leo conference in March or April.

Communication

We as the district have tried to communicate resources allowing within time, but we still think more needs to be done. In order to facilitate ease of communication, Clubs are urged to submit their contact details such as President’s and secretary’s phone numbers and Email addresses. Also details for your Leo advisors. Only UTH Leo club has its records updated with LCI. Clubs are urged to submit their Membership roll (minimum 20 members), President’s name, secretary’s name and address as well as your Leo advisor’s details. To facilitate ease of communication, the District website, www.leos-413.blogspot.com has been established and for any articles or information that the clubs need to communicate to the district and also be posted on the web site please send such info to leos413@gmail.com .

Way forward

1.Leo club presidents should try to inform the District of their activities on time, and from time to time should try to remind the district about such.

2. Clubs are urged to pay up the dues to enable smooth running of the district. clubs are encouraged to interact with other clubs and be able to exchange information and also carry out joint projects.

3. Sponsoring Lions Clubs are encouraged to sow in the Leos as they would be the next Governors for this district.. the stigma that Leos are a burden must be eliminated because the Leo movements activities benefit everyone in the district, for we are the nursery for the district.

4.sponsoring lions Clubs are encouraged to provide guidance to their Leo clubs.

CONCLUSION

Cabinet officials present, the DCC-Leos, Leo advisors Lions present, Leo club presidents fellow Leos, prospects and Guests, we well know that the Council meetings provide rare opportunities for us to evaluate our performance for the quarter, as such I call on each one of us to contribute positively that we may be able to help rebuild our District to its former glory.

I want the gathering today to pay particular attention to the following:

The activities for the 3^rd council and 23 annual Leo conference.

Nominations for the District president and vice.

Clubs, as resolved during the 22^nd Leo conference, that are in bad standing will not be allowed to present their reports and participate in the deliberations.

I once again thank you for coming and urge you to participate fully in the deliberations.

Leo Stephen Besa.

District President 2008/09

Cell: 0955818421

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The Leo Programme

In 1957, Coach Jim Graver started the Leo ball rolling. Chances are, that ball was a baseball. Graver was the coach of the Abington High School, Pennsylvania, USA, baseball team. Graver was also an active member of the Glenside,Pennsylvania, Lions Club. With fellow Lion, William Ernst, Graver talked about starting a service club for high school boys. So they asked their fellow Lions for support. Without hesitation, the Glenside Lions agreed that a Lions youth group was a good idea. Graver and Ernst set to work. On December 5, 1957, the Glenside Lions presented a charter to the Abington High School Leo Club whose members were mostly made up of the high school's baseball team.As the world's first Leo club, the group created the Leo acronym - Leadership, Equality, Opportunity (Equality was later changed to Experience.) And, the group chose maroon and gold - their school colors - to serve as the Leo club colors.Leo Club's Objective and MottoIn October 1967, the board of directors of Lions Clubs International adopted the Leo Club Program as an official program of the association. Open to males and females, the objective of the Leo Club Program was (and still is):"...to provide the youth of the world (with) an opportunity for development and contribution, individually and collectively, as responsible members of the local, national and international community."The Leo club motto is:
Leadership - Leos develop skills as organizers, time managers and motivators of their peers.
Experience - Leos learn the importance of cooperation through community service.
Opportunity - Membership provides young people with a chance to excel, to develop positive charatcer traits, and to receive recognition for their contributions to the community.

Leo District 413 covers Zambia and is made up of about 21 leo clubs spread across the whole country,

The 1^st LEO club in Zambia was Kalonga LEO Club which was formed in 1984

The LEO District was was formed in 1984 and LEO/LION Dan Zyambo was the first LEO President

“To provide the youth of the world with an opportunity for development and contribution individually and collectively, as responsible members of the local, national and international community.”

Clubs are categorized according to the age range of members.

Alpha Leo Clubs: members between 12 years and legal age of majority of the respective country (18 years for Zambia?).

Omega Leo Clubs: from legal age of majority to 28 years.

Clubs have been requested to declare club category by Lions Club international.

“ Membership is open to young men and women of good character who meet local age requirements and are deemed eligible by the Leo club committee of the sponsoring Lions club.”

Leo New Membership Kit costs $5.00:

A lapel button.

A membership card.

A membership certificate

In district 413 the Lions Clubs pay for the costs of the KIT, but individual members pay Leo club and district fees .

Making new friends.

Experiencing teamwork.

Fellowship

‘..seeing the world in another’s perspective..’: Youth camps,Youth exchange programs,Leo Club twining programs.

New member: an individual invited to join a Leo cub and so inducted.

Extension: formation of new Leo clubs.

Retention: maintaining members and clubs.

?Reactivation of clubs

Allows for greater service / increases number of projects

Creates more ideas, innovations, and energy

Produces comradeship and fellowship

Increases your contacts

October-Leo Membership Growth Month.

Consider a member recruitment campaign.

Friends,schoolmates,family members,sports teammates,co-workers,business associates etc.

Place adverts-school,college,local papers

Leo recruitment posters from Inter.Youth Program(US$1.00).

Young Community leaders to help.

Steps to membership.

Explain the Leo objectives and scope.Emphasize the good qualities..

Mention Lions Club,Leo District and Youth Programs Department at International Hqs.

Invite them to a business meeting, introduce them to other Leos and prospects.

Invite them to a fundraiser or community service project.

Let them make up their minds on joining or not.

What Is Parliamentary Procedure?

It is a set of rules for conduct at meetings, that allows everyone to be heard and to make decisions without confusion.

Why is Parliamentary Procedure Important?

Because it's a time tested method of conducting business at meetings and public gatherings. It can be adapted to fit the needs of any organization. Today, Robert's Rules of Order newly revised is the basic handbook of operation for most clubs, organizations and other groups. So it's important that everyone know these basic rules!

Organizations using parliamentary procedure usually follow a fixed order of business. Below is a typical example:

Call to order.

Roll call of members present.

Reading of minutes of last meeting.

Officers reports.

Committee reports.

Special orders --- Important business previously designated for consideration at this meeting.

Unfinished business.

New business.

Announcements.

Adjournment.

The method used by members to express themselves is in the form of moving motions. A motion is a proposal that the entire membership take action or a stand on an issue. Individual members can:

Call to order.

Second motions.

Debate motions.

Vote on motions.

There are four Basic Types of Motions:

Main Motions: The purpose of a main motion is to introduce items to the membership for their consideration. They cannot be made when any other motion is on the floor, and yield to privileged, subsidiary, and incidental motions.

Subsidiary Motions: Their purpose is to change or affect how a main motion is handled, and is voted on before a main motion.

Privileged Motions: Their purpose is to bring up items that are urgent about special or important matters unrelated to pending business.

Incidental Motions: Their purpose is to provide a means of questioning procedure concerning other motions and must be considered before the other motion.

How are Motions Presented?

Obtaining the floor

Wait until the last speaker has finished.

Rise and address the Chairman by saying, "Mr. Chairman, or Mr. President."

Wait until the Chairman recognizes you.

Make Your Motion

Speak in a clear and concise manner.

Always state a motion affirmatively. Say, "I move that we ..." rather than, "I move that we do not ...".

Avoid personalities and stay on your subject.

Wait for Someone to Second Your Motion

Another member will second your motion or the Chairman will call for a second.

If there is no second to your motion it is lost.

The Chairman States Your Motion

The Chairman will say, "it has been moved and seconded that we ..." Thus placing your motion before the membership for consideration and action.

The membership then either debates your motion, or may move directly to a vote.

Once your motion is presented to the membership by the chairman it becomes "assembly property", and cannot be changed by you without the consent of the members.

Expanding on Your Motion

The time for you to speak in favor of your motion is at this point in time, rather than at the time you present it.

The mover is always allowed to speak first.

All comments and debate must be directed to the chairman.

Keep to the time limit for speaking that has been established.

The mover may speak again only after other speakers are finished, unless called upon by the Chairman.

Putting the Question to the Membership

The Chairman asks, "Are you ready to vote on the question?"

If there is no more discussion, a vote is taken.

On a motion to move the previous question may be adapted.

Voting on a Motion:

The method of vote on any motion depends on the situation and the by-laws of policy of your organization. There are five methods used to vote by most organizations, they are:

By Voice -- The Chairman asks those in favor to say, "aye", those opposed to say "no". Any member may move for a exact count.

By Roll Call -- Each member answers "yes" or "no" as his name is called. This method is used when a record of each person's vote is required.

By General Consent -- When a motion is not likely to be opposed, the Chairman says, "if there is no objection ..." The membership shows agreement by their silence, however if one member says, "I object," the item must be put to a vote.

By Division -- This is a slight verification of a voice vote. It does not require a count unless the chairman so desires. Members raise their hands or stand.

By Ballot -- Members write their vote on a slip of paper, this method is used when secrecy is desired.

There are two other motions that are commonly used that relate to voting.

Motion to Table -- This motion is often used in the attempt to "kill" a motion. The option is always present, however, to "take from the table", for reconsideration by the membership.

Motion to Postpone Indefinitely -- This is often used as a means of parliamentary strategy and allows opponents of motion to test their strength without an actual vote being taken. Also, debate is once again open on the main motion.

Parliamentary Procedure is the best way to get things done at your meetings. But, it will only work if you use it properly.

Allow motions that are in order.

Have members obtain the floor properly.

Speak clearly and concisely.

Obey the rules of debate.

Most importantly, BE COURTEOUS.

Robert's Rules of Order - Summary Version

For Fair and Orderly Meetings & Conventions

Provides common rules and procedures for deliberation and debate in order to place the whole membership on the same footing and speaking the same language. The conduct of ALL business is controlled by the general will of the whole membership - the right of the deliberate majority to decide. Complementary is the right of at least a strong minority to require the majority to be deliberate - to act according to its considered judgment AFTER a full and fair "working through" of the issues involved. Robert's Rules provides for constructive and democratic meetings, to help, not hinder, the business of the assembly. Under no circumstances should "undue strictness" be allowed to intimidate members or limit full participation.

The fundamental right of deliberative assemblies require all questions to be thoroughly discussed before taking action!

The assembly rules - they have the final say on everything!
Silence means consent!

Obtain the floor (the right to speak) by being the first to stand when the person speaking has finished; state Mr./Madam Chairman. Raising your hand means nothing, and standing while another has the floor is out of order! Must be recognized by the Chair before speaking!

Debate can not begin until the Chair has stated the motion or resolution and asked "are you ready for the question?" If no one rises, the chair calls for the vote!

Before the motion is stated by the Chair (the question) members may suggest modification of the motion; the mover can modify as he pleases, or even withdraw the motion without consent of the seconder; if mover modifies, the seconder can withdraw the second.

The "immediately pending question" is the last question stated by the Chair! Motion/Resolution - Amendment - Motion to Postpone

The member moving the "immediately pending question" is entitled to preference to the floor!

No member can speak twice to the same issue until everyone else wishing to speak has spoken to it once!

All remarks must be directed to the Chair. Remarks must be courteous in language and deportment - avoid all personalities, never allude to others by name or to motives!

The agenda and all committee reports are merely recommendations! When presented to the assembly and the question is stated, debate begins and changes occur!

The Rules

Point of Privilege: Pertains to noise, personal comfort, etc. - may interrupt only if necessary!

Parliamentary Inquiry: Inquire as to the correct motion - to accomplish a desired result, or raise a point of order

Point of Information: Generally applies to information desired from the speaker: "I should like to ask the (speaker) a question."

Orders of the Day (Agenda): A call to adhere to the agenda (a deviation from the agenda requires Suspending the Rules)

Point of Order: Infraction of the rules, or improper decorum in speaking. Must be raised immediately after the error is made

Main Motion: Brings new business (the next item on the agenda) before the assembly

Divide the Question: Divides a motion into two or more separate motions (must be able to stand on their own)

Consider by Paragraph: Adoption of paper is held until all paragraphs are debated and amended and entire paper is satisfactory; after all paragraphs are considered, the entire paper is then open to amendment, and paragraphs may be further amended. Any Preamble can not be considered until debate on the body of the paper has ceased.

Amend: Inserting or striking out words or paragraphs, or substituting whole paragraphs or resolutions

Withdraw/Modify Motion: Applies only after question is stated; mover can accept an amendment without obtaining the floor

Commit /Refer/Recommit to Committee: State the committee to receive the question or resolution; if no committee exists include size of committee desired and method of selecting the members (election or appointment).

Extend Debate: Applies only to the immediately pending question; extends until a certain time or for a certain period of time

Limit Debate: Closing debate at a certain time, or limiting to a certain period of time

Postpone to a Certain Time: State the time the motion or agenda item will be resumed

Object to Consideration: Objection must be stated before discussion or another motion is stated

Lay on the Table: Temporarily suspends further consideration/action on pending question; may be made after motion to close debate has carried or is pending

Take from the Table: Resumes consideration of item previously "laid on the table" - state the motion to take from the table

Reconsider: Can be made only by one on the prevailing side who has changed position or view

Postpone Indefinitely: Kills the question/resolution for this session - exception: the motion to reconsider can be made this session

Previous Question: Closes debate if successful - may be moved to "Close Debate" if preferred

Informal Consideration: Move that the assembly go into "Committee of the Whole" - informal debate as if in committee; this committee may limit number or length of speeches or close debate by other means by a 2/3 vote. All votes, however, are formal.

Appeal Decision of the Chair: Appeal for the assembly to decide - must be made before other business is resumed; NOT debatable if relates to decorum, violation of rules or order of business

Suspend the Rules: Allows a violation of the assembly's own rules (except Constitution); the object of the suspension must be specified

Leo District 413-Zambia

Friday, August 1, 2008

DP Report to second council meeting

1 comment:

links

The Leo Programme

Archive

Leo District 413-Zambia

Friday, August 1, 2008

DP Report to second council meeting

1 comment:

links

The Leo Programme

Archive

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